1. The RMPA (hereafter referred to as the “Association”) is committed to respecting your privacy and to complying with applicable data protection and privacy laws.
2. If you submit personal information in your membership application or when communicating with any of the Association’s Officers (National or Branch level) or Trustees, you can be assured that we will use your personal information only to support your continuing membership of the association.
What is the Legal Basis for our use of your Personal Data?
4. The legal basis for our use of your personal data falls within our ‘contractual’ obligation to you as members of the Association. You have sought membership of the Association and we have an obligation as part of that membership to maintain contact with you. The personal details you have provided enables us to meet that obligation.
What Information do we hold?
5. In applying for membership of the Association you provided us with personal information, including your name and postal address, telephone numbers and email addresses. It may also include the contact details of a member of your family or a close friend, but only if you have provided it for a specific purpos.
6. We may also hold limited information about your health but only if such information has been provided to us by you or a member of your family.
How will we use your information?
7. The information will be used in support of the intended purposes of the Association and subject to any restrictions or preferences indicated by you.
8. We will use the information you have provided in order to maintain contact with you and to send you information and notices deemed by the Officers or Trustees to be appropriate to our members.
9. It is imperative that the information held about you is correct. To update your personal information please email the appropriate Association Branch Secretary.
When will we disclose your information to others?
10. We will only disclose your personal information to the RMP Regimental Secretary, Association Officers (National or Branch level) or Trustees. We will not disclose your personal information to any other member or to any other person irrespective of their claimed antecedents or relationship with you.
11. The Association may also be obliged to disclose your personal information to meet any legal or regulatory requirements (for example to comply with a court order) or obligations in accordance with applicable law.
Social media, blogs, reviews
12. There are numerous social media accounts associated with some branches of the Association and other accounts hosted by former members of the RMP. Any comments, on any social media account, are not within the scope of this policy. Such comments may be shared under the terms of the relevant social media platform (e.g. Facebook / Twitter) on which they are written and could be made public. The Association does not control these platforms (unless specifically stated as such). We are not responsible for information sharing of this nature. We recommend that you should review the terms and conditions and privacy policies of the social media platforms you use. That way, you will understand how they will use your information, what information relating to you they will place in the public domain, and how you can stop them from doing so if you are unhappy about it.
How long do we keep your information?
13. We will retain your information whilst you continue to be a member of the Association or until you tell us to delete it.
14. Information relating to deceased members will continue to be protected in accordance with the General Data Protection Regulations.
Access to your Information
15. You can contact us at any time to have your details removed from the membership list, to update your information or to otherwise tell us how you would like to receive information. You can write to us at any time to obtain details of the personal information we may hold about you. Please write to the appropriate Branch Secretary.16. We will take all reasonable steps to confirm your identity before providing you with details of any personal information we may hold about you.
17. We recognise that our members may be concerned about how we protect personal information from misuse and abuse and about privacy in general. We constantly review and enhance our technical, physical and managerial procedures and rules to protect your personal data from unauthorised access, accidental loss and/or destruction.
18. Please be aware that communications over the Internet, such as emails, are not secure. Your communications may route through a number of countries before being delivered - this is the nature of the World Wide Web/Internet. The Association cannot accept responsibility for any unauthorised access or loss of personal information that is beyond our control.
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More about our Cookies
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Turning Cookies Off
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